Your property is a valuable investment. With proactive maintenance, you can protect your investment and see higher returns on it as you preserve critical systems and extend your building’s life span.

A facility maintenance schedule keeps everything running smoothly on your property. As you take care of minor issues early, you can prevent them from escalating into problems that cause downtime and higher repair expenses. Your facility maintenance checklist must cover the following essentials:

• Exterior Maintenance
  • Roofing
  • Siding
  • Landscaping
  • Parking Areas
• Indoor Maintenance
  • Plumbing
  • HVAC
  • Electricity
  • Fire Safety

Your building might have other specific needs, but every checklist should start with these focal points. Now let’s dive into the specific items for each component so you can reap the full benefits and keep your facility running smoothly.

Exterior Maintenance

Maintaining your property’s appearance, from building facades to landscaping, is critical to positive first impressions. Continual maintenance also promotes greater safety and performance from building and landscaping materials.

Roofing

Roof quality is key to a building’s safety. Inspect your roof every six months to remove debris and conduct moisture surveys to identify potential or current leaks. It is also ideal to check the roof after a large storm to catch any damage that could lead to leakage.

Be sure to inspect:

• • Soffits, fascia, gutters and drainage areas for blockages

• • Roof connections and penetrations for cracks and peeling

• • Roofing materials for tears, deformities or wrinkling

Parking Structures

Whether you have a multistory parking garage or a simple parking lot, you will want to inspect it regularly to resolve potential issues. Maintain your parking areas by:

• • Removing debris

• • Filling potholes

• • Sealing cracks and surfaces

• • Clearing drains

• • Cleaning asphalt and pavement

• • Repainting

Facades and Walls

Caring for deteriorating or broken exterior surfaces around your property enables you to improve structural integrity, promote safety and increase curb appeal. Preventive maintenance checklists for facilities should include tasks such as:

• • Inspecting walls for cracking and holes.

• • Power washing regularly to clear away dirt, mold and debris.

• • Repainting walls and repairing siding as needed.

• • Waterproofing surfaces to improve leak and mold resistance.

Landscaping

Preventive maintenance can enhance your property’s appearance and improve its safety. Keeping landscaping in check by trimming back bushes, trees and other landscaping features can also help control and prevent pest issues.

Landscaping maintenance tasks include:

• • Inspecting pathways

• • Monitoring sprinkler and irrigation systems

• • Repairing and repainting fences and gates

• • Reviewing decks and patios for rotting wood, loose railing and other safety hazards

• • Keeping up with seasonal needs, such as clearing storm debris, removing snow or winterizing pipes

Interior Janitorial Tasks

Preventive maintenance and routine cleaning inside your facility help create a clean, comfortable environment for your employees and customers. Some tasks need to be completed daily or weekly, while others can be performed monthly, quarterly or annually. A facilities maintenance management company can handle the details of your interior maintenance needs to ensure your building functions properly and looks spotless.

Interior tasks that need to be completed regularly include:

• • Taking out the garbage

• • Wiping down surfaces

• • Cleaning windows

• • Sanitizing bathrooms

• • Restocking soaps and paper products

• • Clearing walkways to reduce fire and tripping hazards

• • Testing smoke and carbon monoxide detectors

• • Securing stairs and railings

• • Cleaning floors

• • Checking ceilings and walls for signs of moisture

• • Ensuring doors and windows function properly

Plumbing Maintenance

As you proactively maintain your facility’s plumbing, you can minimize and potentially avoid significant issues that could disrupt operations and increase expenses. Annual plumbing maintenance from a professional ensures your system operates at peak efficiency, leading to reliable performance and less water waste.

Maintain your plumbing by:

• • Assessing components for leaks: Check fixtures and couplings and seal them promptly.

• • Testing and lubricating water systems: Ensure every pipe, valve, faucet and fixture is functioning properly within your water systems.

• • Inspecting sump and sewage pumps: Clean your pumps and inspect each component for damage or wear.

• • Evaluating water boilers and heaters: Look for possible leaks, damage or corrosion as you test each part’s performance.

HVAC Maintenance

Conduct maintenance on your heating, ventilation and air conditioning (HVAC) system every six months. Depending on the environment your HVAC system works in, you may need to service and clean it more regularly. For instance, if your facility deals with a lot of dirt or dust, you may need to do more maintenance to ensure consistent HVAC performance.

You should always have a professional inspect, clean and maintain your boilers and chillers. Other essential HVAC maintenance tasks include:

• • Lubricating pumps at least once a year

• • Cleaning or replacing air filters every month or two

• • Removing debris and corrosion from the economizer

• • Calibrating sensors to maintain the appropriate superheat temperature level

• • Inspecting ducts and repairing issues like loose screws

Electrical Maintenance

Electrical preventive maintenance enables you to rectify issues before they cause a system failure or an electrical hazard. An electrical professional should do a full electrical system analysis at least once a year to identify and resolve issues.

Electrical maintenance includes:

• • Visual inspections: Check for signs of wear or loose connections throughout your electrical system.

• • Circuit breakers and fuses: Test your circuit breakers and fuses to detect deterioration and ensure proper operation.

• • Lighting: Assess and clean interior and exterior lights, replacing bulbs, wiring and hardware as needed.

• • Power supply systems: Look for wear or damage in your system and ensure power supply voltages meet specified limits.

• • Wiring and cables: Properly secure and protect wiring while inspecting for cracks or damage to insulation.

• • Motors and pumps: Lubricate components and ensure they are free from dust, debris and oil.

Fire Safety Maintenance

Fire safety maintenance is critical to protecting your property, employees and customers. It is also required by law, so maintaining compliance with regulations will help you avoid penalties and fines. 

The National Fire Protection Association (NFPA) has outlined various standards for maintaining water-based fire protection systems, inspecting and testing fire extinguishers and evaluating other types of fire safety equipment. Compliance with the NFPA’s regulations can help you avoid equipment failure and prepare for a fast, effective response in a fire emergency.

Fire safety maintenance should include tasks such as:

• • Inspecting fire safety equipment to ensure it is in good condition

• • Having certified professionals service fire extinguishers at least once a year

• • Checking the fire sprinkler system if one is installed

• • Assessing crawl spaces and fire doors

• • Updating your fire safety plan for accuracy

Choose RNA Facilities Management for Facility Maintenance and Cleaning

RNA Facilities Management offers customized cleaning and maintenance services to help you maintain and secure your property. Our professionals use innovative, eco-friendly technologies and practices to promote health, increase cleanliness and ensure your satisfaction. We’ll work with you to develop a tailored plan that suits your facility’s unique requirements.

Contact us today to receive a free consultation. We partner with businesses across industries, so you can trust us to consider your industry-specific needs as we develop your custom commercial building maintenance schedule.